Job Description

Administrative Assistant, Emerging Talent Intern

Job ID: 13678

Business Unit: MABSTOA

Location: Queens, NY, United States

Regular/Temporary: Intern

Department: NYC Transit Authority

Date Posted: Nov 10, 2025

Description

Department: Operations Support, MABSTOA

Location: 165-18 South Road, Jamaica, NY 11433

Position Title: Administrative Assistant, Emerging Talent Intern

Hourly Rate: $19.00 (Undergraduate)

OVERVIEW OF DEPARTMENT:

The support office handles all administrative functions such as in-house payroll, generating daily budget reports, such as tracking headcount, and tracking fuel reconciliations. Support Services also serves as a liaison between employee and Human Resources. We also request employee passes/parking permits.

RESPONSIBILITIES:

Intern will support generating daily reports, providing general admin tasks for both Transportation & Maintenance Departments.

• Generate and analyze daily morning (AM) operational reports to support Bus Operations performance monitoring.

• Enter daily fuel data into the department’s Access database to ensure accurate recordkeeping and reporting.

• Maintain organized filing systems for vehicle, and operational records.

• Perform data entry and prepare reports using Microsoft Excel and other office applications.

• Conduct administrative self-audits to ensure compliance with internal standards and procedures.

• Assist with special projects and additional assignments as needed, gaining hands-on experience in transit operations, workforce support, and departmental processes.

PROJECTS:

• Generate and analyze daily morning (AM) operational reports to support Bus Operations performance tracking and service delivery goals.

• Sort, organize, and maintain Bus Files to ensure accurate, compliant, and accessible records.

• Provide general administrative support to the Bus Operations Support team, including data entry, document management, and internal communications.

REQUIRED QUALIFICATIONS:

• Proficiency in Microsoft Office Suite is a must.

• The candidate should possess organizational, analytical and communication skills.

• The candidate should be able to work well under pressure and prioritize tasks effectively.

• The candidate should have a keen eye for detail and be able to work independently while being an active team player.

REQUIRED EDUCATION:

• Matriculated in an undergraduate program in good standing with at least 2.5 GPA

• Major(s) Preferred: Liberal Arts, Computer Science, Business Management, or related field.

All applicants must be authorized to work in the United States at the time of application. Students’ transcript must be submitted.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

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