Job Description

The Accounts Payable Associate will play an essential part of the financial operations within the organisation. You will also look after multiple international entities and will be responsible for delivering the accurate & timely processing of invoices and payments.

You will identify and investigate any discrepancies and work closely with internal and external stakeholders.

What you’ll be doing

• Accounts Payable
• Prepare and process a high volume of invoices on to the ERP system across multiple entities and currencies.
• Review and process credit card transactions across multiple entities.
• Review and process employee expenses inline with the reimbursement process.
• Ensure the appropriate level of approvals are in place for each invoice.
• Generate payments for the treasury team loading into the banking platform.
• Ensure invoices are recorded accurately and in a timely manner in the accounting system across business units and GL accounts.
• Monitor accounts payable aging and keep accounts current.
• Investigate and resolve invoice and payment discrepancies.
• Maintain the accounts payable filing system.
• Request any missing invoices from vendors.
• Verify vendor account balances by reconciling monthly statements and related transactions.
• Collaborate with other members of the finance team to ensure accounts payable tasks are completed efficiently.
• Work closely with suppliers to manage the on-boarding process.
• Manage supplier relationships and assess payment terms for effective control and management of supplier invoices.
• Ad-hoc tasks to support the wider finance team.
• Analysis & Reporting
• Assist the Management Accountants team with month-end accruals and balance sheet reconciliations.
• Assist with analysing aged payables and weekly reporting on outstanding creditors with commentary on payments to help make cashflow forecasting more accurate.
• Support the Management Accountants team with the analytical review of operating expenses and variance analysis.
• Ad Hoc
• Assist with year end audit and indirect tax returns.
• Assist with integration activities from acquisitions.
• Assist in implementing and maintaining strong financial controls and procedures.
• Share knowledge across the wider team to help plan and implement controls and strategies that can strengthen the overall payables workflow.

What we’re looking for

• Good knowledge of accounting fundamentals and procedures.
• Experience of working with accounting systems.
• Strong attention to detail and accuracy.
• Good communication skills.
• Experience in a multinational organisation with multiple entities covering a range of different currencies.
• Experience within a high-volume environment.
• Strong organisational skills and the ability to multitask.
• The ability to work efficiently in a fast-paced environment.
• The ability to work well in a team and collaborate with others.

A few nice to haves

• Previous experience in the tech industry.
• Experience of Netsuite.

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

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