Job Description

Job Description

POSITION OVERVIEW

As an Admin & Event Operations Manager, you will play a key role in bridging the gap between the daily administrative functions of the agency and the planning and production of high-level corporate and experiential events. This position requires an individual who is resourceful, critical-thinking, detail-oriented, and able to thrive in a fast-paced environment while managing multiple priorities.

DUTIES & RESPONSIBILITES

• Maintain an efficient physical and virtual office; oversee day-to-day office management, including file organizing/sharing, supplies, scheduling, and systems that keep the agency running smoothly
• Lead the agency’s bookkeeping efforts by maintaining weekly transaction reports, following up with the CEO on billing needs and ensuring all team members documenting expenses according to agency policy
• Support the agency on administrative and operational duties, for example:

Source venues & vendors with attention to logistics, pricing, and quality

Collect W9s, COIs, etc.

Ensure financial accuracy by tracking expenses, vendor invoices, and payment schedules

Coordinate vendor communication, contracts, and deliverables

Coordinate pre-production logistics including shipment tracking, F&B coordination, and credentialing

• Support the agency on miscellaneous errands, lunch orders or other simple tasks that need to get done for a busy team
• Support the Events department on the creative and execution of experience design
• Lead the conceptualization, sourcing and execution of bi-annual partner gifting initiatives (as well as regular requests from Leadership Team)
• Facilitate office shipping, receiving and storage in a timely manner
• Attend meetings with internal / external constituents, as needed
• Manage company and client resources professionally and responsibly

REQUIREMENTS

• Minimum 2–3 years of experience in design, events, travel, and/or hospitality
• Strong organizational and communication skills
• Proficiency in Microsoft Office, Google Workspace, Monday.com, Dropbox, Zoom ( experience with additional event management tools is a plus)
• Positive, solution-oriented mindset and a strong sense of ownership
• Ability to travel and work night/weekends to support on-site team at Events with load-in, show and strike

COMMITMENT

• Full Time
• In-office every Tuesday & Thursday (8:00am – 5:00pm)
• Work from Home on Mondays, Wednesdays, Fridays (8:00am-5:00pm)

Job Tags

Similar Jobs