Job Description

Position Overview

Ultimate Staffing Services is actively seeking a dedicated Human Resources Assistant to join a client's dynamic team in California. This role involves supporting the Human Resources department by assisting employees, managers, partners, and owners with HR-related topics and tasks. The successful candidate will be the first point of contact for all basic HR inquiries and will ensure efficient HR operations.

Responsibilities

• Provide assistance to employees, managers, partners, and owners on day-to-day HR-related topics, tasks, and issues.
• Setup new hire files, including personnel and benefits documentation.
• Assist employees with the new hire checklist and collect required documentation.
• Coordinate with Agency Communications for business card ordering and new hire photos.
• Update and distribute phone lists and onboarding checklists routinely.
• Add and terminate employees in benefit carrier systems and update HRIS data.
• Collect and file documentation for "life event" benefit changes and coordinate with carriers for bill accuracy.
• Monitor insurance license expiration dates and schedule continuing education (CE) credit classes.
• Maintain HR records, personnel, and benefits files, and audit for accuracy.
• Provide assistance to HR Director, HR Manager, and Owners and manage conference room bookings.
• Offer backup support for mailroom and front desk as needed.

Qualifications

• Bachelor's degree in human resources, psychology, or a related field.
• 1-3 years of experience in an administrative role.
• Foundational knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Effective communication skills across all levels of the organization.
• Organized and detail-oriented.
• Familiarity with database systems and common HR applications.

Required Work Hours

Monday to Friday, 8:00 AM - 5:00 PM

Benefits

Competitive hourly pay ranging from $20 to $26, commensurate with experience.

Additional Details

The Human Resources Assistant will be a crucial member of the HR team, contributing to the overall positive HR experience for all employees and ensuring seamless HR operations.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Local area, Monday to Friday,

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