Job Description

Overview

Emerge is an industry-leading talent solutions enterprise delivering top human capital to fuel our client's business growth. We engage candidates' skills, competencies, interests, and cultural fit to drive engagement and retention at our client companies. For over 20 years, we have placed more than 20,000 candidates in sales, marketing, technology, and customer service roles at all levels throughout our clients’ organizations.

We are seeking an energetic, flexible, highly adaptive HR Administrative Assistant to work with our HR Manager with general HR duties as well as perform ad hoc tasks such as oversee building maintenance and other administrative tasks and errands as needed.

Emerge has a company culture that includes transparency, honesty, and integrity while providing a high-engagement, inclusive work culture.

Job Responsibilities

• Assist HR Manager with employee onboarding, verifying I-9 forms, coordinating unemployment documents, FMLA and disability requests, and other confidential tasks, as assigned
• Assist HR Manager in maintaining HRIS, internal database and electronic filing systems
• Manage relationships with vendors, tenants, and service providers at our main locations
• Provide general support to building visitors
• Coordinate schedules, appointments, and bookings for any building-related activities
• Assist HR Manager in developing standards and promote activities that enhance operational procedures and advance efficiency
• Monitor and maintain office supplies and office snack inventory
• Maintain a safe, secure, and pleasant work environment
• Ensure security, integrity, and confidentiality of information
• Perform errands outside of the office and special projects, as assigned

Qualifications

• Experience as an Administrative Assistant, HR Assistant, or similar role
• Highly adaptable to ever-changing business needs. Possess a strong ability to 'switch gears' when needed
• Strong attention and ability to maintain confidentiality at all times
• Excellent time management skills and able to manage multiple priorities in a complex, fast-paced environment while maintaining a calm and professional demeanor
• Self-motivated with excellent organizational, planning, and time management skills.
• Outstanding communication and interpersonal skills; engaging with a welcoming attitude
• Possessed strong attention to detail and problem-solving skills
• Proficient in Microsoft Office including Outlook, Excel, and Word

Work Environment

• Typical office environment
• Must have reliable transportation as you may be required to travel between 2 office locations and run errands during the workday
• Competitive benefits package
• No relocation and no travel
• Monday-Friday work week; occasional weekends may be necessary with notice
• Full-time work schedule during normal business hours although some afterhours availability may be required
• Applicants must be currently authorized to work in the United States on a full-time basis.

Emerge seeks, in all of its operations, to employ individuals for available positions based on their qualifications, working knowledge, and competency. Emerge has a continuing commitment to ensure that fair and equal employment opportunities are extended to all qualified persons without regard to traits historically associated with race, including but not limited to, hair texture and protective hairstyles; color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, familial status, marital status, citizenship status, military status, domestic violence victim status, predisposing genetic characteristics or genetic information or any other category protected by law. This policy extends to all personnel actions including hires, transfers, promotions, demotions, compensation and benefits administration, participation in agency-sponsored training, education and social programs, layoffs, recalls and termination. Emerge is committed to diversity in its most inclusive sense.

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