Job Description
Job Description: General Contracting Administrative Assistant
Location: Philadelphia, PA
Reports To: Senior Project Managers
Job Summary
We are seeking a full-time proactive and detail-oriented Administrative Assistant to join the general contracting team. This role is essential in ensuring the smooth execution of administrative and project coordination tasks across multiple affordable housing construction and rehabilitation projects.
Key Responsibilities
Provide administrative support to project managers and construction teams throughout all phases of affordable housing development projects.
Track and manage project documentation including contracts, requisitions, RFIs, submittals, change orders, and compliance reports.
Assist with the preparation and submission of funding and regulatory documentation related to affordable housing programs and section 3, WBE/MBE requirements using B2GNow and LCP Tracker.
Support bid processes, subcontractor onboarding, and insurance compliance.
Organize and maintain digital filing systems for project records.
Assist with internal reporting, meeting coordination, and follow-up on action items.
Qualifications
High school diploma or equivalent required; associate or bachelor’s degree preferred.
2+ years of administrative experience in construction, real estate development, or general contracting.
Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent organizational, communication, and time management skills.
Ability to manage multiple priorities in a fast-paced environment with attention to detail.
Preferred Skills
An understanding of affordable housing funding sources and compliance requirements.
Experience working with public agencies, developers, and subcontractors.
Familiarity with prevailing wage documentation and certified payroll reporting.
Familiarity with Quick Books/other accounting software preferred.
Innova Construction Group acts as general contractor for Occupied Housing Rehabilitation projects to facilitate the redevelopment of existing affordable multi-family developments without resident relocation. Our building maintenance roots provide us with unique insights about building efficiency and component durability, enabling us to develop strategic capital improvement plans for occupied rehabilitation projects.
As a GC, Innova executes comprehensive design-build renovations in occupied multi-family developments, which allows owners to fully renovate occupied multi-family developments with surgical demolition and minimal resident relocation, producing a finished product at a lower cost than traditional vacant property rehabilitation.Innova Construction Group acts as general contractor for Occupied Housing Rehabilitation projects to facilitate the redevelopment of existing affordable multi-family developments without resident relocation. Our building maintenance roots provide us with unique insights about building efficiency and component durability, enabling us to develop strategic capital improvement plans for occupied rehabilitation projects. \r\n\r\nAs a GC, Innova executes comprehensive design-build renovations in occupied multi-family developments, which allows owners to fully renovate occupied multi-family developments with surgical demolition and minimal resident relocation, producing a finished product at a lower cost than traditional vacant property rehabilitation.
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