Job Description

Job Description

Job Description

JOB DESCRIPTION

TITLE : Flight Operations Administrator

REPORTS TO: Director of Operations

Overview:

The Flight Operations must be highly motivated to manage day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. We’re looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment. The primary work location for this position will be company HQ.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Key Responsibilities

• Provide administrative support to the Flight Operations management team, including scheduling meetings, preparing reports, and maintaining department records.
• Track and compile operational data and key performance indicators (KPIs) for management dashboards, audits, and performance reviews.
• Assist with creating presentations, briefing materials, and memos for internal and external stakeholders (including FAA, OEMs, and executive leadership).
• Coordinate and track progress on cross-functional projects, ensuring deadlines and deliverables are met.
• Support document control processes, including maintaining current versions of the Flight Operations Manual (FOM), Flight Standards documents, and other controlled materials.
• Assist with audit preparation, data requests, and regulatory compliance documentation.
• Liaise with internal departments (Training, OCC, Tech Ops, Safety, etc.) to collect data and maintain alignment on Flight Ops initiatives.
• Help maintain accurate aircraft, crew, and operational records as required by company policy and regulatory requirements.
• Provide general administrative and project management support as assigned by the Director of Operations.

SKILLS AND QUALIFICATIONS:

• Minimum 2 years of airline experience

• Minimum 2 years of policies and procedures development experience preferred

• Excellent computer skills with functional knowledge of Microsoft Office (MSWord, Excel,

PowerPoint)

• Excellent written and verbal communication skills.

• Demonstrated ability to effectively manage multiple concurrent projects, make decisions and meet deadlines.

• Ability to read and understand complex documents and rewrite the information in simpler terms.

• Ability to work from concepts to create completed works.

• Ability to serve as a liaison between the Flight Operations department and other areas of the company.

• Ability to work as a team member with a strong customer service orientation.

• Ability to work with confidential material

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Any of the above requirements may be waived at sole discretion of the Director of Operations

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

Global Crossing Airlines provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Tags

Similar Jobs