Job Description

Company Overview:

Steward Partners is an employee-owned, full-service independent partnership catering to family, institutional, and multigenerational investors. Our partners specialize in comprehensive wealth planning, investment strategy implementation, professional asset management, institutional consulting, and business solutions. We serve a select number of clients and pride ourselves on delivering personalized service with an unwavering commitment to excellence.

Position Overview:

We are seeking a highly organized and proactive Facilities Manager to oversee the day-to-day management of our offices and nationwide real estate portfolio. This role is responsible for daily operations across our portfolio, as well as project management and coordination of office openings and renovations. The ideal candidate will bring a strong balance of operational expertise and strategic oversight to ensure our workspaces effectively support current and future organizational needs.

Duties & Responsibilities:

• Oversee daily office operations across all locations ensuring facilities run smoothly and meeting business objectives.
• Manage the operations, as required, of all company offices, including but not limited to maintenance, security, technology, cleaning, and general services.
• Collaborate with vendor portfolios, driving strategy, managing relationships, and overseeing contract reviews and approvals.
• Own the process development and improvements to continuously provide innovative ways to deliver excellent service to all facility users.
• Onboarding of vendors at existing and new locations.
• Oversee construction of new builds or improvement projects including coordinating with architects, engineers and contractors.
• Ensure adequate repairs and maintenance.
• Review Facilities Department invoices for accuracy.
• Monitor facility-related budgets, including utilities, capital improvements, and vendor contracts.
• Conduct spot inspections and audits of facilities to identify issues and opportunities for improvement.
• Support office moves, space planning, and buildouts as needed.
• Track market trends, occupancy rates, and space utilization to inform long-term planning.
• Maintain accurate records of all property documentation, agreements, and compliance matters.
• Act as the primary liaison with landlords, property managers, and brokers.

Skills, Experience and Qualifications:

• 3+ years proven experience in facilities management and real estate portfolio oversight.
• Ability to manage multiple projects across different sites or regions.
• Bachelor’s degree in Facilities Management, Business Administration, or related field or equivalent experience.
• Professional certifications (e.g., FMP, CFM, Real Estate License, OSHA) are a plus.
• Strong organizational skills
• Excellent communication skills (written and verbal)
• Proficiency in office software
• Attention to detail
• Ability to work independently and as part of a team
• Time management skills
• Problem-solving skills

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