Job Description

Job Description

Job Description

Nature of Work

The Executive/Personal Assistant provides administrative support to the Executive Director. This position coordinates access to the Executive Director for both internal and external needs to facilitate time management, both professionally and personally. The ability to work independently and confidently under pressure, along with the ability to navigate information and resources are critical to success in this position.

Responsibilities

· Serve as the primary point of contact for all matters relating to the Executive Director and act as liaison between Executive Director and Departmental Directors

· Review incoming emails and respond appropriately, while determining and communicating urgent matters to the Executive Director

· Provide calendar management for the Executive Director and prioritize competing scheduling demands for business meetings and personal appointments

· Ensure the Executive Director is up to speed, ready for the day, manage and assist with daily time management

· Screen calls, maintain phone log (field and direct all phone calls for prompt response)

· Anticipate needs in advance of both in and out of office meetings, including arranging refreshments and restaurant reservations as needed

· Provide high-level administrative support by drafting, proofreading, and editing documentation for Executive Director, including public presentations, letters, memos, invoices, and other documents as needed

· Prepare and process Executive Directors business expenses, and reports

· Maintain communication with internal and external stakeholders

· Coordinate/organize monthly CHDC Board Meetings – Prepare Board packages, confirm attendance by telephone or e-mail, coordinate with Department Directors for reports, record accurate and comprehensive notes, meeting minutes, etc.

· Maintain correspondence and reports issued to Board of Directors

· Coordinate and maintain correspondence with local elected officials and outside agencies

· Greets all guests and help to create a welcoming environment

· Run professional and personal errands as needed

· Arrange personal travel and accommodations for the Executive Director and family as needed

· Provide personal support to Executive Director, including but not limited to working with family and properties, scheduling and overseeing contractors, emails, and correspondence, etc.

· Maintain Executive Director files

· Perform other duties as assigned

Experience:

• Executive Administration: 5 years (Required)

Ability to Commute:

• New York, NY 10018 (Required)

Work Location: In person (100%)

Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

Company Description

Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

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