Executive Personal Assistant Job at Society Staffing, New York, NY

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  • Society Staffing
  • New York, NY

Job Description

Job Description

Executive Personal Assistant

Division: Family Office

Req ID: R4152330101

Location: New York, NY 10011

Salary: $120,000 – $140,000

Schedule: Monday – Friday, with flexibility to work weekends as needed for special events

Benefits: Health insurance, paid vacation, sick days, and performance-based bonus

Position Overview

A private family based in Chelsea, New York is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to one of its principals. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of personal, household, and administrative tasks.

The ideal candidate is proactive, resourceful, and capable of anticipating needs in a fast-paced, dynamic environment. This position requires absolute confidentiality, strong communication, and hands-on problem-solving skills.

Only candidates with direct Personal Assistant experience will be considered. Candidates must be based in New York City.

Key Responsibilities

  • Oversee the daily operations of the principal’s residences and artist studios, ensuring all spaces run smoothly and efficiently
  • Manage studio needs, including scheduling cleaning services, maintaining paint and frame inventories, and sourcing materials
  • Liaise with household staff, the family office, vendors, and service providers to ensure effective communication and coordination across locations
  • Maintain household and office inventories; oversee procurement of supplies and luxury items
  • Coordinate complex and dynamic schedules for multiple family members, including appointments, meetings, and social engagements
  • Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and itineraries
  • Manage travel documentation such as passports, visas, and other requirements in collaboration with the family office
  • Assist with personalized gifting, luxury procurement, and special requests
  • Coordinate and manage medical appointments and overall calendar scheduling
  • Support special events, family gatherings, and celebrations alongside the family office

Requirements

  • Minimum 5 years of experience in a similar role within a private family office or corporate environment
  • A bachelor’s degree from a top University is preferred
  • Exceptional organizational, multitasking, and problem-solving skills
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office Suite and project management tools
  • Highly professional, polished, and discreet
  • Proven ability to work independently and anticipate needs
  • Excellent attention to detail and ability to perform under pressure
  • Valid U.S. work authorization required
  • Valid driver’s license preferred

SOCIETY STAFFING

379 West Broadway, 2nd Floor

New York, NY 10012

Agency DCA License #2008231

Job Tags

Work at office, Monday to Friday, Weekend work,

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