Executive Assistant to CEO Job at Every Man Jack, Mill Valley, CA

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  • Every Man Jack
  • Mill Valley, CA

Job Description

What We Do.

Every Man Jack is a leader in the natural men's grooming space in the United States, with a presence across major national retailers like Target, Walmart, Whole Foods, and Amazon. Born at the base of Mt. Tam in Marin County, CA, the company's Base Camp is in Mill Valley, CA, just north of the Golden Gate bridge. We've experienced significant growth over the past several years and continue to add top talent to our growing roster.

Considering a host of recent initiatives including our B-Corp certification, innovations in Deodorant and Body Wash as well significant retail distribution opportunities, and high growth e-commerce initiatives - there is truly no shortage of exciting projects for the Every Man Jack team.

What You'll Do. THE ROLE: EXECUTIVE ASSISTANT TO CEO

The Executive Assistant will provide support to our CEO and Leadership Team. This role organizes all aspects of this executive's professional life including complex calendaring, travel management, expense reconciliation, meeting and event coordination, meeting briefs, and requires best-in-class executive support. A proactive attitude and the ability to deliver consistently within a values-driven company with frequently evolving priorities is crucial to the role. You will also be the liaison between the CEO and Leadership Team + All EMJ Employees; therefore, the ability to make decisions and work independently with limited direction while retaining an efficiency and process focused mindset will be key.

The Executive Assistant reports directly to the CEO. Opportunities for new experiences to demonstrate leadership and growth are limitless.

KEY RESPONSIBILITIES:

EXECUTIVE SUPPORT
  • Handle sensitive/complex calendar and email management like a pro
  • Seamlessly manage logistics and strategic coordination of meetings across multiple locations and time zones
  • Strategic thought-partner on internal operational initiatives that drive efficiency and accountability
  • Lead project management and communication for CEO directives
  • Manage travel arrangements with impeccable attention to detail (cost, comfort, and productivity)
  • Prepare both routine and confidential spreadsheets, reports, presentations and other complex documents in Excel/PowerPoint; Research and aggregate/consolidate information into summary reports
  • Reconcile credit card statements and submit expense reports for the Executive as well as manage other related budgets/expenses
  • Host executive's visitors, clients and vendors
  • Perform administrative work responsibly and in a timely manner, exercising considerable independence and sound judgment in making decisions
  • Ensure the executive(s) has appropriate meals planned, tackling everything from delivery/pick-up to reservations

LEADERSHIP TEAM (LT)
  • Own, attend and participate in LT meetings: manage agenda, notes, and follow-up on key deliverables coming out of meeting
  • Schedule, plan for and execute Board meetings and events + liaise with BOD EAs on travel logistics/coordination for BOD members
  • Plan, execute, and manage agenda for all LT off-sites
  • Pulse check on team/key leaders and advise on potential concerns accordingly

CULTURE
  • Manage business content and materials for Company Offsite, assisting with planning initiatives as needed, including site selection, meal/activity planning, logistics and budget with P&E
  • Partner with the People + Environment & Culture Club to provide feedback, support and guidance as needed

THE CANDIDATE

Candidates must be passionate, organized, and love developing personal care, grooming, or skin care products. This person is highly organized and detail-oriented, with excellent communication skills. While this candidate loves timelines and getting organized, this person has a remarkable ability to remain calm and flexible in the fast-paced, changing world of product development in a high growth environment. The ideal candidate will be an intelligent team player - someone approachable with a positive, innovative and professional attitude who works smarter, not harder and takes on a "sleeves-rolled-up" and a "can-do" attitude when faced with challenges. A true ambassador for EMJ, both internally and externally.

CAPABILITIES + SKILLS REQUIRED
  • 5-8 years of applicable experience as an Executive Assistant supporting executives at the C-level
  • Tech savvy with excellent computer skills + experience (Macs/PCs, MS package, G suite, Zoom)
  • Professional communication skills - listening, verbal and written
  • Proven ability to manage projects, work under pressure and consistently meet or beat deadlines
  • A natural problem solver at heart with a genuine interest in learning by helping
  • Incredibly bright, high-energy individual, with a passion to learn, contribute and take initiative
  • Must have a positive, professional demeanor and a can-do attitude
  • Flexible and composed under pressure
  • Ability to work independently and execute projects with minimal direction
  • A team player who exercises diplomacy and discretion
  • Exceptional interpersonal skills with meticulous attention to detail

LOCATION: Mill Valley, CA (Hybrid: Mon/Tues/Thurs in Office, Wed/Fri Remote)

HOURS: Full Time, Exempt, Salaried

MANAGER: CEO

COMP & BENEFITS: Competitive Base Salary, Annual Bonus Potential, Long Term Incentive Plan, 100% EE + 80% Dependents Covered Medical, Dental, Vision. Life Insurance, STD/LTD. 401(k) with Generous Match, No Vesting Period. 4 weeks Vacation, 9 accrued Sick Days, 11 Paid Holidays

Job Tags

Holiday work, Full time, Remote job, Flexible hours,

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