Job Description

Job Description

We’re on the hunt for a sharp, proactive, and polished Executive Assistant to support our client's President. This isn’t just about keeping a calendar, it’s about being the right-hand partner who keeps everything running smoothly, from high-profile meetings to major events.

If you thrive in a fast-paced environment, love being two steps ahead, and can balance professionalism with warmth, this could be the perfect fit.

What You’ll Be Doing

• Make sure the President is fully prepped for meetings, gathering documents, managing logistics, and anticipating needs.
• Prioritize tasks and redirect matters to the right people, while keeping the President focused on what’s most important.
• Keep the calendar airtight, juggling internal and external commitments while protecting valuable time.
• Attend key meetings, take notes, and draft concise recaps.
• Tackle special projects, presentations, reports, and creative deliverables.
• Support other leaders when needed.
• Schedule and coordinate board meetings.
• Take minutes, track follow-ups, and keep communication clear.
• Partner with the President and leadership team on high-level initiatives, including relationship management and strategic projects.
• Help bring signature events to life, handling logistics, volunteer coordination, and on-site support.
• Support staff appreciation initiatives and employee engagement activities.
• Jump in on fun extras like team meals, internal celebrations, and culture-building events.
• Track and manage credentialing and compliance documents.
• Handle schedules, renewals, and fee payments to keep operations seamless.
• Coordinate with partners and external organizations on donations, collaborations, and special projects.
• Oversee office needs, from supply orders to event set-ups.
• Ensure meeting spaces are always guest-ready (lights on, tech working, and materials printed).
• Support staff, interns, and volunteers with scheduling and organization.

What We’re Looking For

• At least 3 years of experience supporting senior executives (C-level or equivalent).
• A natural communicator with excellent diction, writing skills, and presence.
• Detail-obsessed, whether it’s double-checking schedules or making sure the projector works before a meeting.
• A proactive problem-solver who thrives on being prepared.

* This job description has been adjusted by our agency for confidentiality purposes and does not include all details of the client’s role. A complete and official job description will be provided during the interview process.

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