Job Description

Job Description

📌 Analyst I – Customer Contract Administration (Accounting/Finance)

(12-Month Contract | Onsite – Irvine, CA)

📍 Location: 17200 Laguna Canyon Road, Irvine, CA 92603

🏢 Client: Medical Equipment Manufacturing

🗂️ Domain: Accounting | Finance | Administrative Contracting Support

📅 Work Schedule & Environment

• Onsite: Irvine, CA (Laguna Canyon location).
• Schedule: Monday – Friday, 8 hours/day.
• Interviews: Video-based.
• Shift: 1st shift (standard business hours).

🌟 About the Role:

APM Medical Affairs team is seeking a detail-oriented Analyst I – Customer Contract Administration to provide administrative and contracting support . This role is critical in managing invoices, contracts, RFAs, and committee logistics while ensuring compliance and accuracy.

You will work cross-functionally with Medical Affairs, Compliance, and external stakeholders , directly contributing to the mission of advancing medical innovation and operational excellence.

🔑 3 Must-Have Skills (Highlighted for Selection)

1️⃣ Proven Administrative & Contracting Support Experience

• Hands-on experience with invoice tracking, contract lifecycle management, compliance documentation (RFAs) , and committee coordination.

2️⃣ Advanced Microsoft Office Proficiency

• Excel: Data tracking, pivot tables, VLOOKUP, reporting.
• PowerPoint: Creating executive-ready slides using templates.
• Outlook: Calendar management and scheduling across time zones.
• Word: Document formatting and compliance support.

3️⃣ Strong Attention to Detail & Communication Skills

• Accuracy in data entry, reporting, and documentation .
• Clear communication with cross-functional teams .
• Proven ability to summarize meetings into concise materials .

🛠 Key Responsibilities

• Manage and track all global departmental invoice payments , ensuring reporting accuracy.
• Track and maintain Global ISS monitoring equipment invoices and records .
• Handle Request for Authorizations (RFAs) in compliance with standards.
• Support contract lifecycle management by updating reports and tracking contract statuses.
• Manage schedules and calendars for ISS Executive Committee & Grant Awarding Committee .
• Create accurate PowerPoint reference slides for committee meetings.
• Assist in planning off-site department meetings and provide logistical support for consulting agreements.
• Perform general administrative tasks, including filing and document management.

🎓 Education & Experience

• High School Diploma or equivalent required .
• 2+ years of relevant experience in administrative, contracting, or finance support.

✨ Skills & Competencies

• Strong computer proficiency (MS Office Suite: Excel, Word, PowerPoint, Outlook) .
• Excellent written and verbal communication skills .
• Strong attention to detail and organizational skills .
• Ability to manage cross-functional communications across departments and with external contacts.
• Problem-solving mindset with ability to work under strict deadlines.
• Knowledge of policies, procedures, and compliance requirements is a plus.

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