Job Description

Job Description

Job Description

ADMINISTRATIVE ASSISTANT – MAIN OFFICE

Pioneer Valley Performing Arts Charter Public School, 7-12, Public Charter School located in South Hadley, MA

PVPA has an opportunity for a professional Main Office Administrative Assistant starting immediately. We are looking for an organized, high-energy individual who enjoys collaborating with colleagues and working with students in grades 7-12 in a fast-paced environment. As the first point of contact you will be greeting all visitors to the school as well as triaging any staff and/or student issues. Under the supervision of the Chief Financial Officer you will:

1. Greet school visitors and answer telephones, provide information, and answer questions in a friendly and welcoming manner
2. Demonstrate exceptional interpersonal and organizational skills working with faculty, staff, students, parents, and community members to facilitate clear and timely communication
3. Perform general office duties while always maintaining a business atmosphere
4. Maintain main office records, sorting and filing in accordance with the school’s policies
5. Respond to a wide variety of calls and concerns for the purpose of resolving problems, providing information and/or referring to the appropriate personnel
6. Triage student mental health needs as they arise, and communicate information to appropriate staff/administrator
7. Maintain school calendar and scheduling of rooms for various meetings/events
8. Manage and perform duties relating to the school lunch program – including collaborating with South Hadley School’s Food Service Department for the State Match of low-income students and maintaining student counts for meals
9. Maintenance of student attendance records – ensuring confidentiality and compliance with laws governing confidentiality
10. Working with vendors to support optimal operation and functions in regards to all office equipment and copier machines
11. Other duties as required

The successful candidate will minimally hold a High School Diploma, Associates degree is preferred, be able to pass a background check (CORI/SORI & Fingerprinting), be able to provide evidence of successful prior experience working with students in grades 7 through 12, and be proficient in the use of technology and office equipment. Preferred experience working with PowerSchool, experience in a school setting and demonstrated ability to multi-task.

This position follows the school calendar and works 200 days with hours from 7:30am – 3:30pm. Salary Range: $26.00 to $28.00 per hour dependent upon degree and experience. Potential for bonus at the end of the fiscal year.

To apply, please visit the PVPA Career Center at and be prepared to provide:

1. A current resume
2. Letter of interest/Introduction
3. Contact information for three references
4. Transcripts indicating degrees awarded
5. Evidence of licensure or any endorsement, if applicable

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